Thomas Kern
+49 (0)7031 / 9880-700


Herby Tessadri
 +43 5574 64880-39

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Text management

Manage and reuse texts media-neutrally

Texts are captured media-neutrally and managed granularly, so that they can be reused many times over. This keeps the maintenance effort as low as possible. The variety of texts can be structured and managed by means of categories and versions in all languages of the world.

Texts and text elements

The texts within the text element can have different languages and versions. Only one text version per language is marked as "current" to ensure consistent use. Defined text mark-ups are used to identify the components as headings, paragraphs or lists. These mark-ups are linked to DTP and CSS formats, which define the formatting for printing and the Internet.

Structuring of texts

Text elements group texts with the same content in different languages and versions. You can use assigned validity periods to define the validity of text versions. Text elements can be maintained in crossbase in a structure or as image legend. They are stored granularly as text modules or as continuous texts and categorized according to text types. With the help of the text status, the translation requirement is determined exactly so that only texts without translation or with a changed source language are taken into account.

Text Editor

The integrated XML text editing with WYSIWYG mode contains extensive functions for entering and marking-up texts. Texts can be edited in a similar way to MS Word and saved in a media-neutral way. Frequently used special characters and text modules can be easily stored and inserted with one click. It is possible to divide the formats into groups in order to access them quickly.

Proof of use

A text element only has to be created once, even if it is used more than once. This reduces the maintenance effort enormously. The element use allows you to see at a glance where a text element is referenced or used.

Editorial structure for technical documentation

Documentation can be created quickly and easily via the editorial structure. For this purpose, content is combined product-independently into units of meaning within a separately organized structure. By linking one or more sense units to a page flow, the publication can be easily compiled and automatically produced with Adobe InDesign.

Document module structure

Text modules can be structured product-independently in their own structure so that they can be used several times in different texts. The creation of these texts can be automated with the text generation. This allows to significantly reduce the number of texts to be edited and results in long-term savings in the change management and translation process.

Term management with spell checking

The crossbase term management supports editors and translators with terminology management, This ensures that terms are managed at a central location and used correctly in all texts. This ensures that terms are used consistently in corporate communications. The term and spelling checker is integrated in the crossbase text editor and the proposed corrections can be checked step by step.

Authoring Integration

When writing texts, editors can rely on the authoring support of third-party software, such as Congree. Checking content directly in the text editing department makes it possible to ensure the quality of texts directly at their source, i.e. in product management.

Text generation

Text components are often used in different texts. In order to efficiently implement this multiple use, text components defined using text templates are merged. This noticeably reduces maintenance and time and cost of translation and ensures uniformity of communication. In addition to text components, product features can also be inserted and text mark-ups transformed.

Texts with variable placeholders

Product texts can contain variable text modules in the form of placeholders. Depending on the link to a product, these are then replaced by the specific value stored on the product. This allows a single text to be used for different products. If attribute values also change on the product, these are automatically transferred to the texts without having to be adjusted manually.

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